Faculty Club Board Meeting Minutes
March 6, 2020
Present: Eleanor Divver, Gillian Tufts, Roxine Lawton, Mohammed Mirfakhrai, Ashok Tuteja, Xan Johnson, Jane Laird, Judith Warner
Ex-Officio: David Morrison, John Burton, Jill Moriearty
Excused: Abbas Rashidi, David Pendell, Man Hung
Judith Warner presiding, meeting began at 4:03p
Board Business
- Minutes
- October 2019 and February, both reviewed and passed
- How to get reimbursed for buying things for the FC
- W-9 has to be completed to be reimbursed per Jane
- Non-employee reimbursement, W-9 needs to be completed, for ID purposes
- Will not be taxed unless is > $600 (over the year)
- Building club at Stadium , potential for FC own place
- Judith sent out website for example
- Facility at south end of stadium, a Brick & Mortar venue FC would have access to
- Patty Ross, Brett Eden, Gordon Wilson (committee considering this) – they reached out to Judith re the FC interest
- Potentially Club Corp would be running this, Full restaurant/Full Bar included
- Potentially would help with cost of building
- Judith has reached out to Jim Agutter re faculty touchdown space for faculty
- Thinks maybe this is on hold for now
- Board elections
- Briefly discussed re who is staying on, potential for president, the need for new members
Social events
- Children’s party
- All performers/participants have been paid
- $1525.75 total cost
- Maybe 2-3 paid at the door
- Scheduled party for 12/4/2020
- Summary of payments
- Balloon granny paid
- Jive paid $100
- Choir from Business Casual paid $150
- Santa paid $200
- 2 face painters paid, $200 each
- Adult party
- Total $1000 paid in
- Total cost $4118.63
- $250 to DJ
- Ran out alcohol in 2018, so brought in more this year, some still left over
- Booked for 12/11/20
- Wine tasting in January
- Held at Lea Erikson’s
- No cost to FC
- It was a potluck but Hostess did provided complete dinner during event
- Judith proposed for board members chip in $5 as thank you for the hostess for providing the venue and the additional food, done during meeting
- There were at least 38 people, including new people who hadn’t attended before
- Basketball
- All were spread out, not sitting together so unsure of number attended
- Pioneer theater event
- 37 showed up out of 40
- 10 on waiting list
- Have to really be careful in future because Pioneer counts on providing these, if not used for faculty, would have sold the tickets
- Discussed what to do to prevent in future
- Request to cancel prior to 24 hours so others could attend
- Consider penalty, ie if reserves and doesn’t show up, can’t attend in future
- Business meeting
- May 2nd
- Continue with the Old Mill golf club
- 6-7p social time
- Pickle ball
- Didn’t work so well at the Student Life Center
- Consider Fairmont park or the Avenues
- BBQ this summer, Eleanor is willing, at her cabin
- Still on the list
- Roxine will check on the availability of the wildflower hike
Treasurer Report
- Current balance: $12,656.99
- Left to cover this year: March & April socials and the Business Meeting
- Wine went up to $8 per wine glass
- Other the same: Beer is $5/6 and cocktails ($8)
- There is a plan to form committee re how to use the Cabin endowment
- FC has interest in this and would like to be part of the conversation
- Judith been sending emails re the new committee but no response,
New items
- New suggestions, new activities
- Consider Faculty club
- “Meet-up” group through Meet-up website
- Faculty club board members and members could both set up events and let other FC members know and invite
- Purpose of FC is to facilitate faculty member meeting and socializing but developing something like meet-up site would:
- Help take off burden off the faculty club board members
- To develop new activities
- The advantage is that it’s just posting (ie don’t need pictures)
- Could Abbas do this? He is already involved in the FC’s Facebook page and UU webpage
- Some ideas that could go under FC meet-up
- Music jam on campus
- Fun weekend in Helper, focusing on the “Brothel” and Mining history
- Monthly lunch for faculty
- Ideal would be to provide lunch for free
- Consider after FC begins to receive the interest from the cabin
- Consider the stadium but also discussed moving it around campus, ie Main campus and Health Sciences
- Maybe more FC socials
- ?? one in January – talked about the Wine tasting really provides this
- ?? one in the summer – ie the opposite month from the BBQ event
- Also talked about adding date in August, talked about possibility of Friday before school starts
- Tabled for now
- Continue the breakfast
- Cheaper option than a FC social
- During first week of school
- Talked about sending out a survey
- Do need to be careful with how many emails we send out, some may want to cancel out of the Faculty club altogether
Next FC Board meeting: April 3, 2020
Meeting adjourned at 4:59pm