Faculty Club Board Meeting Minutes

October 1, 2015

 

Present: David Morrison, Judith Warner, Gillian Tufts, Joe Cunniff, Eleanor Divver, Pat Shea

Ex-Officio: John Burton, Art Lipman, David Pendell

Excused: Alison Crum, Ashok Tuteja, Xan Johnson

 

Joseph Cunniff presiding; meeting began 4:05p

Board Business

• Minutes with corrects reviewed, motion made to approve, 2^nd
• Website update
  • Shawnee is the webmaster
    • Photos can be uploaded
    • Any corrections to be sent to Shawnee
  • They will be submitting a bill
    • at $75 per hour
  • Discussed flow to alert/reminder FC members re outcoming events
    • For non-members
      • Shawnee to post on University wide calendar
      • University calendar has been updated with current dates
    • For members
      • Can send email out to remind the FC members 10 days, then few days before social events
      • David P will continue to make the artwork for the invitation
        • Once done, David P to send to President/Social chair/Shawnee to approve 2 weeks before the social event
        • To proof and send comments to Shawnee
      • Shawnee then send to President for written information, then President send back to Shawnee
      • Then can be send out to the members
    • How to alert Emerti discussed (didn’t include who was to do this
      • Emeritus email to remind to attend
      • Add link for FC website / newsletter

 

Socials

• Christmas Party: 12/11/2015 at 5:30p
  • Moran Eye Center booked
  • Santa successful last year, consider having them come earlier
  • Balloon g’ma booked
  • Face painting booked
  • Discussed table decorations worked well, discussed adding additional decorations, ie on the walls
  • Frame decorating
    • Need to know frame sizes first, then can order photo paper
  • Things left to do
    • Clown, Jubjub – Eleanor working on
    • Utah Jive for photos – Eleanor working on
    • To order stick on frame decorations – David to do
    • To add butcher paper for children to write and draw on for Wish to the World – Xan’s idea, to make so?
    • Discussed adding short platform for Santa and Magician to perform on — ?? who will check on this
    • To check with hospital vs Chartwell’s re refreshments – Eleanor to check on
      • What they can offer
      • Cost
      • Set-up
      • Can they provide round tables
    • Adult Christmas Party, currently scheduled for 12/18, 12 /17 would be ok also
      • Date = 12/17
      • Discussed possibilities again
        • Stadium discussed, bigger, more sterile – decided against
        • Panorama room = now Crimson Room – voted on = the location!
          • Chartwell’s = $30 per plate
          • Parking not issue, school not in session
          • No decorations = to remain holiday neutral
            • We can provide our own
          • The Point
            • $10 cheaper per plate, ?? whether includes dessert
            • Parking not issue
          • Other social activities discussed
            • Alison is working on socials involving various social activities around sport’s events, ie gymnastics, volleyball, basketball
              • Xan and Alison working on the basketball events
            • Wine or beer tasting
              • Discussed trying for January, maybe the 15^th?
              • Discussed where and who to cater

 

Cabin update

• Pat Shea reviewed recent email re usage and rights
• Turn over water question to general counsel office per Mike Perez request
  • Clyde family developed water company
    • Water tank placed few years ago, done to upgrade
    • FC did have shares in the company
    • Would now like to dissolve
    • Need to be renewed every year, not sure if done every year
      • Likely this did not happen
    • LDSH church’s claim per email has taken over
      • Was placed as part of water company
      • Charged based on use
    • Will ask for Mike Perez to take over responsibility
      • FC has right to ongoing use
    • University own the cabin based on FC running the cabin
  • Pat Shea will draft letter, Joe / Judith to review

 

Treasurer’s Report

• No formal report today
• When discussed the recent years, question came up as to whether or not the FC received $10,000 for the 2014-2015 year. Dave to check on whether the FC did or did not receive the $10,000. This was discussed but not formally during the FC meeting, needs to be revisited

 

Meeting adjourned at 5:04pm

Next meeting planned for February 5, 2016 5pm at the Marriott before the next FC social