Faculty Club Board Meeting Minutes

May 23, 2019

Present: Eleanor Divver, Roxine Lawton, Gillian Tufts, Judith Warner, Man Hung, Abbas Rashidi

Ex-Officio: David Pendell, John Burton

Excused: Ashok Tuteja, Jill Moriearty, Mohammed Mirfakhrai, Jane Laird, Xan Johnson, David

Morrison

Judith Warner presiding, meeting began at 7:10p

Board Business

• Welcomed new member: Abbas Rashidi
• Judith Warner and Gillian Tufts re-elected
• Minutes from April and Business meeting minutes still to be sent out and posted online
• Call for ideas for President Elect, selected Xan Johnson. Discussed with him on speaker-phone. He agreed, especially because of his critical role in maintaining communication with academic senate and VP for Faculty office.
• Roles reviewed
  • Present: Judith Warner
  • Present-elect: Xan Johnson (agreed with Eleanor and Judith staying on for additional year)
  • Secretary: Gillian Tufts
  • Treasurer: Roxine Lawton (Evert Lawton)
  • Social Director: Eleanor Divver
  • Social Media director: Man Hung
  • FC historian: Jill Moriearty
• Need to obtain all email addresses and let all know – Gillian to do
• Discussed the invitation/announcement process
  • David does them in Illustrator as has library of images, announcements and letters
  • Discussed FC board owning a license / paying for the program
    • Will first try to purchase through OSL
    • Man will help David do this, to be able to download onto his computer
    • May want to pay for David’s yearly subscription.
  • Discussed who would send out the reminders re events
    • FC socials
    • Christmas party
    • Children’s party
    • FC Business meeting
    • Special events
  • Re the invitations to monthly FC social and events
    • David is willing to continue making the invitations
    • Eleanor and Judith will decide on food and themes, then let David now
  • Process
    • Social committee will decide on dates etc and work with David to get in place
    • Sends to Gillian, to double check, then to FC listserv
    • This goes to Jane, who then releases to FC members
    • Gillian also to send to the U Roundup (comes from Health Sciences)
      • Send to Rob Tennant
      • Can send at same time as the email to the listserv
      • Should send out 2-3 weeks in advance, then again the week of the event
    • Need to let Jane know Gillian will be sending the email to FC listserv
  • 41 new members joined
    • Due to mass email sent to all faculty across campus
    • Eleanor suggested FC board send a welcome and general idea of what to expect, who to do?
  • Jane: The brochure(s), the dates, the activities
  • Xan will continue
    • To be liaison between FC and administration
    • Xan to spearhead the proposal to admin re the FC importance as the University moves to sell the FC cabin
    • We believe Xan presented our budget to the financial people at President’s office (Cathy Anderson (CFO).

 Treasurer Report

• Currently at $7458, to-date
• But
  • Payment for business dinner still outstanding
  • Flowers and alcohol still outstanding
• Still planning for the $10,000 coming from University
• Still $1100 per month coming in from faculty club members

Social events

• Discussed possibly of using the Alumni House for FC socials
  • Possible no charge
  • Would be different catering service
  • Also the issue of alcohol – to bring, need have bartender, then take alcohol
  • Jill to check on this – (ADDENDUM – looks like NO, not possible)
• Summer activities
  • Wildflower hike, July 13^th
    • Brighton
    • Free
    • 9a to 2p
    • Easy, mod, advance hikes available
    • Join us afterwards for BBQ, 11a to 1p
    • Roxine will be the point person for both the hike and the BBQ
    • First announcement to be send out mid-June, Gillian to do
  • Pickle Ball
    • No information at present re dates, locations etc
    • Moh and Abbas to address
  • Weekly to every other week hike
    • Moh and Abbas to address
  • Beer and Cider
    • Alun Thomas and Jathine Wong home
    • August 31^st
    • Eleanor in charge of social side of the activity
  • New faculty orientation
    • We did not attend 2018, not invited, no time on schedule. The Club provided brochures
    • We have the ok to email all faculty re FC
    • Judith to contact re possibility of FC board member attending and/or possibly having a table at the new faculty orientation
  • Discussed other activities
    • Other meet up type activities
    • Skiing, biking, going to plays, going out to dinner
  • Talked about social media
  • Facebook, Twitter, Instagram – Man to work on

 

Next FC Board meeting: Sept 6^th, 2019, 4p Marriott Hotel

Meeting adjourned at 8:45pm